Ever heard about time management? It is more than just a phrase. If you ever attend workshops, you will hear it being discussed regularly. They will probably make you open your calendar and teach you to make your meetings faster and more efficient i.e. coming to the meeting prepared with your agenda, action items, summary and so on.
But that’s just the meetings. What about the rest of the day? The obscene amount of emails you are receiving, which at times can feel like they are suffocating you. The need for speed when clearing out your inbox and deleting, compartmentalizing and closing tasks. Not to mention the threads, which can feel like a game of snakes where the snake (in this case the thread) just keeps getting longer and longer. The Ping-pong of emails between groups which reach a point where no one actually knows who is responding to whom. And let’s not forget the endless Slacks.
I won’t even start to get into the complexities of all these day-to-day tasks as frankly this article is not meant to ruin your mood, but hopefully to help you. What is apparent is that something here needs to change, right? With so many productivity tools, time saving calendars, devices, collaboration tools readily available, you would expect someone to have figured out figured out the perfect way to save time in the workplace.
We believe it all starts and ends with the decisions you make at work. Just like the best teams, the best decisions need to be made in an agile and transparent way. Where everyone can be included on the relevant decisions. Where hopefully all team players are aligned (not necessarily with the decision, but certainly with the decisions that need to be made). Let’s all just make a great decision and then move on to the next in a more efficient manner. Can’t we?
How decision-making meetings were..
Traditionally meetings are set up using an email thread to find a date that suits everyone. Once that has been painstakingly reached, a calendar event is sent out. From there you have to wait for people to reply and not everyone is going to be able to make it. Some of the key stakeholders may not even be able to attend at all. By the time the meeting is taking place, you may have to accept the fact that no decision will be made, and you may not even be able to collect the key data and information in order to make the best decision.
How efficient decision-making meetings should be..
If I proposed that you could make many effective decisions at a faster rate with no email threads, no meetings, no eCal and no Slacks, how would you feel? Well, that’s where Ment.io comes in..
Open a Ment.io discussion.
With Ment.io you can open a discussion across your team or teams by initially asking the right question. For example, what should our main KPI for 2019 be? How can we improve retention? What should we prioritize next?
Once the question has been asked and your team invited, you already have the key stakeholders involved and included. They will all receive a notification to the question and will be encouraged to give their opinion and support it by referencing data. The ability to agree or disagree with their colleagues and to give detailed reasoning to these views is also provided.
Now here is the clever bit, the platform’s unique AI technology will automatically calculate the score of each answer and opinion and will then moderate the entire discussion to highlight the leading answers. Once these scores and data are available, the question asker, who is now the decision maker, will be able to open the analytics page and make an informed and credible decision based on all the knowledge that has been inputted by their colleagues.
Just a look at the discussion summary and you will be ready to make your decision fast. Once it is made, the system will announce the decision to all the relevant participants helping you save time, and effort.
Better decisions are made based on facts and on logical arguments and Ment.io helps make these decisions more efficient and reliable.
So, what do you say, ready to save some time at work?